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Craft vs Notion
Features, pricing, strengths and trade-offs — and which one fits your situation.
The verdict
Editor’s verdict
Craft is a polished document and note app for writing and sharing well-designed pages, while Notion is a broader workspace built around databases, wikis and team collaboration. Choose Craft if you mainly write personal notes, journals or client-facing documents, want native apps that work offline, and care about a clean editor; its tasks and collaboration are basic and calendar integration only works through Apple Calendar. Choose Notion if you need databases, project trackers, a team wiki, many integrations and AI agents that can act across your workspace; offline access is limited and full AI needs the Business plan. Craft is the simpler choice for individuals, while Notion scales better for teams. People who want an AI that organizes notes automatically without any structure may prefer Mem over both.
Both Craft and Notion offer a free plan, so you can try each before paying.
Which should you choose?
Choose Craft if…
- You need writing well-designed personal docs and notes, especially on Apple devices
- You're one of: writers and personal note-takers, apple ecosystem users, small teams sharing polished documents
- You want something quicker to learn
- Clean, polished editor that is easy to start with
Choose Notion if…
- You need teams building a shared wiki, docs and lightweight project databases
- You're one of: startups and product teams, teams building an internal wiki, students and individuals organizing notes
- Very flexible building blocks for docs, wikis and trackers
At a glance
| Craft | Notion | |
|---|---|---|
| Best for | Writing well-designed personal docs and notes, especially on Apple devices | Teams building a shared wiki, docs and lightweight project databases |
| Free plan | Yes | Yes |
| Starting price | From $8 | From $10/member/mo |
| Learning curve | Low | Medium |
| Platforms | Web, Windows, macOS, iOS, Android | Web, Windows, macOS, iOS, Android, API |
| Ideal for | Writers and personal note-takers, Apple ecosystem users, Small teams sharing polished documents | Startups and product teams, Teams building an internal wiki, Students and individuals organizing notes |
Feature comparison
| Craft | Notion | |
|---|---|---|
| Tasks & projects | Limited | Yes |
| Docs / wiki | Yes | Yes |
| AI calendar auto-scheduling | No | No |
| Built-in AI assistant | Yes | Business plan or credits |
| Email client | No | No |
| Mobile apps | Yes | Yes |
| Team collaboration | Limited | Yes |
| Notable integrations | Apple Calendar, Zapier | Slack, Google Drive, GitHub, Jira |
IncludedLimited / higher plansNot available— Not confirmed
Security & enterprise
| Craft | Notion | |
|---|---|---|
| Business / enterprise plan | Yes | Yes |
| SSO (SAML / OIDC) | — | Business & Enterprise plans |
| SCIM user provisioning | — | Enterprise plan |
| SOC 2 | Type II | Type II |
| ISO 27001 | — | Yes |
| HIPAA (BAA available) | — | Enterprise plan (BAA) |
| GDPR DPA | — | Yes |
| Data residency options | — | US, EU |
| No training on your data | — | Yes |
| Audit logs | — | Enterprise plan |
| Admin controls | — | Yes |
| Deployment | Cloud | Cloud |
From each vendor's security documentation. "—" = not confirmed. What to ask vendors · Compare all tools
What each tool does
Craft
Craft is a document and note-taking app built around blocks, nested pages and a polished visual editor. It includes an AI assistant for drafting, summarizing and editing, plus basic tasks and a calendar view. It is popular with individuals and small teams who want attractive, shareable documents rather than a full project management system.
Key features- Block-based editor with nested pages and cards
- Built-in AI assistant for drafting, summarizing and editing
- Option to use your own OpenAI or Anthropic API key
- Tasks with daily notes and calendar view
- Share documents as web pages via link
- Offline access with sync across devices
Notion
Notion is a connected workspace where pages, wikis and databases can be combined into docs, project trackers and knowledge bases. Notion AI includes agents that can do multi-step work across pages, AI meeting notes and enterprise search across connected apps, with full access on the Business plan and above. It is used by startups, product teams and individuals who want one flexible tool for notes, docs and projects.
Key features- Pages and databases with table, board, timeline and calendar views
- Notion AI agents that create and update pages and databases
- Custom agents that run on schedules and triggers
- AI meeting notes with transcription
- Enterprise search across Slack, Google Drive and other apps
- Notion Calendar app
Pricing
Craft
Free plan (1,500 blocks, 1GB); $8-10/mo
Notion
Free plan: yes (limited AI trial). Paid from $10/member/mo (Plus); full Notion AI on Business at $20/member/mo
Prices last checked September 2026. Plans change often — confirm on each vendor's site.
Pros and cons
Craft
Strengths- Clean, polished editor that is easy to start with
- Native apps that work offline
- Documents can be shared publicly as web pages
- Free plan available
- Free plan is capped at 1,500 blocks and 1GB storage
- Calendar integration only works through Apple Calendar on Apple devices
- Limited databases and project management compared with Notion
- Few native third-party integrations
Not ideal for: Teams that need databases, project tracking or a large integration library should look at Notion or ClickUp instead.
Notion
Strengths- Very flexible building blocks for docs, wikis and trackers
- Large template gallery
- Free plan for individuals
- Real-time collaboration with comments and permissions
- Full Notion AI requires the Business plan or paid credits
- Custom agents consume credits that do not roll over
- Offline access is limited to pages you select in advance
- Notion Mail was shut down in September 2026, so there is no Notion email client
Not ideal for: Teams that need advanced project management such as resource planning, or people who want AI to schedule their calendar, should look at ClickUp, monday.com or Motion.
Integrations
Craft
Notion
FAQ
What is the main difference between Craft and Notion?
Craft is built for writing well-designed personal docs and notes, especially on Apple devices; Notion is built for teams building a shared wiki, docs and lightweight project databases.
Is Craft or Notion cheaper?
Craft starts from $8 and Notion starts from $10/member/mo (as of September 2026). On entry price, Craft is cheaper — but compare what each plan includes, since limits differ. Always confirm current pricing on each vendor's site.
Do Craft and Notion have free plans?
Both Craft and Notion offer a free plan, so you can try each before paying.
Which is easier to use, Craft or Notion?
Craft is generally quicker to learn (Craft: low, Notion: medium learning curve).
What are good alternatives to Craft and Notion?
Other productivity tools worth comparing include ClickUp, monday.com and Motion.
