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Craft vs Reclaim.ai
Features, pricing, strengths and trade-offs — and which one fits your situation.
The verdict
Summary
Craft is best for writing well-designed personal docs and notes, especially on Apple devices, while Reclaim.ai is best for protecting focus time and habits on Google or Outlook calendars. Only Craft offers docs / wiki and mobile apps. Only Reclaim.ai offers aI calendar auto-scheduling. Craft has a low learning curve, compared with medium for Reclaim.ai. Both Craft and Reclaim.ai offer a free plan, so you can try each before paying.
Which should you choose?
Choose Craft if…
- You need writing well-designed personal docs and notes, especially on Apple devices
- Docs / wiki matters to you
- Mobile apps matters to you
- You're one of: writers and personal note-takers, apple ecosystem users, small teams sharing polished documents
- You want something quicker to learn
Choose Reclaim.ai if…
- You need protecting focus time and habits on Google or Outlook calendars
- AI calendar auto-scheduling matters to you
- You're one of: knowledge workers protecting focus time, managers with meeting-heavy calendars, teams already using asana, jira or todoist
- Free Lite plan available
At a glance
| Craft | Reclaim.ai | |
|---|---|---|
| Best for | Writing well-designed personal docs and notes, especially on Apple devices | Protecting focus time and habits on Google or Outlook calendars |
| Free plan | Yes | Yes |
| Starting price | From $8 | From $10 |
| Learning curve | Low | Medium |
| Platforms | Web, Windows, macOS, iOS, Android | Web |
| Ideal for | Writers and personal note-takers, Apple ecosystem users, Small teams sharing polished documents | Knowledge workers protecting focus time, Managers with meeting-heavy calendars, Teams already using Asana, Jira or Todoist |
Feature comparison
| Craft | Reclaim.ai | |
|---|---|---|
| Tasks & projects | Limited | Limited |
| Docs / wiki | Yes | No |
| AI calendar auto-scheduling | No | Yes |
| Built-in AI assistant | Yes | Yes |
| Email client | No | No |
| Mobile apps | Yes | No |
| Team collaboration | Limited | Yes |
| Notable integrations | Apple Calendar, Zapier | Asana, Todoist, Jira, ClickUp, Slack |
IncludedLimited / higher plansNot available— Not confirmed
Security & enterprise
| Craft | Reclaim.ai | |
|---|---|---|
| Business / enterprise plan | Yes | Yes |
| SSO (SAML / OIDC) | — | Enterprise plan |
| SCIM user provisioning | — | Enterprise plan |
| SOC 2 | Type II | Type II |
| ISO 27001 | — | — |
| HIPAA (BAA available) | — | — |
| GDPR DPA | — | Yes |
| Data residency options | — | No |
| No training on your data | — | — |
| Audit logs | — | — |
| Admin controls | — | Enterprise plan |
| Deployment | Cloud | Cloud |
From each vendor's security documentation. "—" = not confirmed. What to ask vendors · Compare all tools
What each tool does
Craft
Craft is a document and note-taking app built around blocks, nested pages and a polished visual editor. It includes an AI assistant for drafting, summarizing and editing, plus basic tasks and a calendar view. It is popular with individuals and small teams who want attractive, shareable documents rather than a full project management system.
Key features- Block-based editor with nested pages and cards
- Built-in AI assistant for drafting, summarizing and editing
- Option to use your own OpenAI or Anthropic API key
- Tasks with daily notes and calendar view
- Share documents as web pages via link
- Offline access with sync across devices
Reclaim.ai
Reclaim.ai is an AI scheduling layer that works on top of Google Calendar or Outlook, automatically blocking time for focus work, habits, tasks and breaks and moving those blocks as meetings change. It syncs tasks from tools like Asana, Todoist, Jira, ClickUp and Linear and offers smart meetings and scheduling links. It is owned by Dropbox and used by individuals and teams who want to keep their existing calendar and task apps.
Key features- Automatic focus time and habit scheduling
- Task time-blocking synced from task managers
- Smart Meetings that find the best recurring meeting slot
- Scheduling links with priority rules
- Calendar sync across multiple Google and Outlook accounts
- Slack status sync and buffer time between meetings
Pricing
Craft
Free plan (1,500 blocks, 1GB); $8-10/mo
Reclaim.ai
Free Lite plan; Starter from ~$10-12/seat/mo (annual vs monthly)
Prices last checked September 2026. Plans change often — confirm on each vendor's site.
Pros and cons
Craft
Strengths- Clean, polished editor that is easy to start with
- Native apps that work offline
- Documents can be shared publicly as web pages
- Free plan available
- Free plan is capped at 1,500 blocks and 1GB storage
- Calendar integration only works through Apple Calendar on Apple devices
- Limited databases and project management compared with Notion
- Few native third-party integrations
Not ideal for: Teams that need databases, project tracking or a large integration library should look at Notion or ClickUp instead.
Reclaim.ai
Strengths- Free Lite plan available
- Works inside your existing calendar rather than replacing it
- Syncs tasks from many popular task managers
- Syncs busy time across work and personal calendars
- No native mobile apps
- Not a task or project manager on its own
- Many interacting settings take time to configure
- Outlook support is newer than Google Calendar support
Not ideal for: Anyone who wants tasks, docs and scheduling in one app, or who plans mainly from a phone, should consider Motion or another all-in-one tool.
Integrations
Craft
Reclaim.ai
FAQ
What is the main difference between Craft and Reclaim.ai?
Craft is built for writing well-designed personal docs and notes, especially on Apple devices; Reclaim.ai is built for protecting focus time and habits on Google or Outlook calendars. Key differences: Craft offers docs / wiki and mobile apps; Reclaim.ai offers aI calendar auto-scheduling.
Is Craft or Reclaim.ai cheaper?
Craft starts from $8 and Reclaim.ai starts from $10 (as of September 2026). On entry price, Craft is cheaper — but compare what each plan includes, since limits differ. Always confirm current pricing on each vendor's site.
Do Craft and Reclaim.ai have free plans?
Both Craft and Reclaim.ai offer a free plan, so you can try each before paying.
Which is easier to use, Craft or Reclaim.ai?
Craft is generally quicker to learn (Craft: low, Reclaim.ai: medium learning curve).
What are good alternatives to Craft and Reclaim.ai?
Other productivity tools worth comparing include ClickUp, monday.com and Motion.
