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Motion vs Reclaim.ai
Features, pricing, strengths and trade-offs — and which one fits your situation.
The verdict
Editor’s verdict
Motion replaces your task and project manager with an app that auto-schedules everything into your calendar, while Reclaim.ai adds automatic scheduling on top of the calendar and task tools you already use. Choose Motion if you want tasks, projects, docs, meeting notes and scheduling in one place and are happy to move your task management into it; it has no free plan and its mobile app lags the desktop version. Choose Reclaim.ai if you already rely on Asana, Todoist, Jira, ClickUp or Linear and mainly want focus time, habits and meetings arranged automatically on Google Calendar or Outlook; it has a free plan but no native mobile apps. Reclaim.ai suits people protecting time within an existing setup, while Motion suits people who want a single planning app. If you rarely have more tasks than open time, neither adds much over a manual calendar.
Reclaim.ai has a free plan, while Motion offers a free trial.
Which should you choose?
Choose Motion if…
- You need letting AI automatically schedule tasks and projects into your calendar
- Docs / wiki matters to you
- Mobile apps matters to you
- You're one of: busy professionals with many meetings, founders and managers, small teams scheduling around capacity
Choose Reclaim.ai if…
- You need protecting focus time and habits on Google or Outlook calendars
- You're one of: knowledge workers protecting focus time, managers with meeting-heavy calendars, teams already using asana, jira or todoist
- You want a free plan (Motion only has a trial)
- Free Lite plan available
At a glance
| Motion | Reclaim.ai | |
|---|---|---|
| Best for | Letting AI automatically schedule tasks and projects into your calendar | Protecting focus time and habits on Google or Outlook calendars |
| Free plan | Trial only | Yes |
| Starting price | From $19/seat/mo | From $10 |
| Learning curve | Medium | Medium |
| Platforms | Web, Windows, macOS, iOS, Android | Web |
| Ideal for | Busy professionals with many meetings, Founders and managers, Small teams scheduling around capacity | Knowledge workers protecting focus time, Managers with meeting-heavy calendars, Teams already using Asana, Jira or Todoist |
Feature comparison
| Motion | Reclaim.ai | |
|---|---|---|
| Tasks & projects | Yes | Limited |
| Docs / wiki | Yes | No |
| AI calendar auto-scheduling | Yes | Yes |
| Built-in AI assistant | Yes | Yes |
| Email client | No | No |
| Mobile apps | Yes | No |
| Team collaboration | Yes | Yes |
| Notable integrations | Google Calendar, Outlook, Zoom, Zapier | Asana, Todoist, Jira, ClickUp, Slack |
IncludedLimited / higher plansNot available— Not confirmed
Security & enterprise
| Motion | Reclaim.ai | |
|---|---|---|
| Business / enterprise plan | Yes | Yes |
| SSO (SAML / OIDC) | — | Enterprise plan |
| SCIM user provisioning | — | Enterprise plan |
| SOC 2 | Type II | Type II |
| ISO 27001 | — | — |
| HIPAA (BAA available) | — | — |
| GDPR DPA | — | Yes |
| Data residency options | — | No |
| No training on your data | — | — |
| Audit logs | — | — |
| Admin controls | — | Enterprise plan |
| Deployment | Cloud | Cloud |
From each vendor's security documentation. "—" = not confirmed. What to ask vendors · Compare all tools
What each tool does
Motion
Motion is an AI calendar and project manager that places tasks on your calendar automatically based on priority, deadlines and available time, and reschedules them when plans change. It has expanded to include docs, an AI meeting notetaker and AI agents it calls AI Employees. It is used by busy professionals and small teams who want their day planned for them.
Key features- AI auto-scheduling of tasks into open calendar time
- Projects with task dependencies and Gantt timelines
- AI meeting notetaker that turns action items into tasks
- Docs with AI writing assistance
- Booking links for meeting scheduling
- AI Employees agents for repeatable work
Reclaim.ai
Reclaim.ai is an AI scheduling layer that works on top of Google Calendar or Outlook, automatically blocking time for focus work, habits, tasks and breaks and moving those blocks as meetings change. It syncs tasks from tools like Asana, Todoist, Jira, ClickUp and Linear and offers smart meetings and scheduling links. It is owned by Dropbox and used by individuals and teams who want to keep their existing calendar and task apps.
Key features- Automatic focus time and habit scheduling
- Task time-blocking synced from task managers
- Smart Meetings that find the best recurring meeting slot
- Scheduling links with priority rules
- Calendar sync across multiple Google and Outlook accounts
- Slack status sync and buffer time between meetings
Pricing
Motion
Free trial (no free plan); Pro AI $19/seat/mo monthly, ~33% off annual
Reclaim.ai
Free Lite plan; Starter from ~$10-12/seat/mo (annual vs monthly)
Prices last checked September 2026. Plans change often — confirm on each vendor's site.
Pros and cons
Motion
Strengths- Automatically replans the day when tasks slip or meetings move
- Combines calendar, tasks and projects in one app
- Team capacity planning on the business tier
- Works with Google, Outlook and iCloud calendars
- No free plan, only a trial
- Mobile app is weaker than the desktop and web apps
- App has grown complex as features were added
- AI usage is metered by monthly credits
Not ideal for: People who prefer to plan their own day manually or need a free tool should look at Reclaim.ai's free plan or a simple task manager.
Reclaim.ai
Strengths- Free Lite plan available
- Works inside your existing calendar rather than replacing it
- Syncs tasks from many popular task managers
- Syncs busy time across work and personal calendars
- No native mobile apps
- Not a task or project manager on its own
- Many interacting settings take time to configure
- Outlook support is newer than Google Calendar support
Not ideal for: Anyone who wants tasks, docs and scheduling in one app, or who plans mainly from a phone, should consider Motion or another all-in-one tool.
Integrations
Motion
Reclaim.ai
FAQ
What is the main difference between Motion and Reclaim.ai?
Motion is built for letting AI automatically schedule tasks and projects into your calendar; Reclaim.ai is built for protecting focus time and habits on Google or Outlook calendars. Key differences: Motion offers docs / wiki and mobile apps.
Is Motion or Reclaim.ai cheaper?
Motion starts from $19/seat/mo and Reclaim.ai starts from $10 (as of September 2026). On entry price, Reclaim.ai is cheaper — but compare what each plan includes, since limits differ. Always confirm current pricing on each vendor's site.
Do Motion and Reclaim.ai have free plans?
Reclaim.ai has a free plan, while Motion offers a free trial.
Which is easier to use, Motion or Reclaim.ai?
Both have a medium learning curve.
What are good alternatives to Motion and Reclaim.ai?
Other productivity tools worth comparing include ClickUp, monday.com and Superhuman.
Alternatives
Other productivity tools to compare
Work management platform with AI assistants for projects, CRM and workflows.
AI-powered email client (Superhuman Mail) focused on speed, triage and AI drafting.