All-in-one work management platform (tasks, docs, goals) with ClickUp Brain AI assistant and agents.
Akiflow vs Reclaim.ai
Features, pricing, strengths and trade-offs — and which one fits your situation.
The verdict
Summary
Akiflow is best for individuals who want one inbox for tasks from many apps plus manual time blocking, while Reclaim.ai is best for protecting focus time and habits on Google or Outlook calendars. Only Akiflow offers mobile apps. Reclaim.ai has a free plan, while Akiflow offers a free trial.
Which should you choose?
Choose Akiflow if…
- You need individuals who want one inbox for tasks from many apps plus manual time blocking
- Mobile apps matters to you
- You're one of: freelancers and solo professionals, managers juggling tasks across many tools, time-blocking practitioners
- Consolidates tasks from many apps into a single list
Choose Reclaim.ai if…
- You need protecting focus time and habits on Google or Outlook calendars
- You're one of: knowledge workers protecting focus time, managers with meeting-heavy calendars, teams already using asana, jira or todoist
- You want a free plan (Akiflow only has a trial)
- Free Lite plan available
At a glance
| Akiflow | Reclaim.ai | |
|---|---|---|
| Best for | Individuals who want one inbox for tasks from many apps plus manual time blocking | Protecting focus time and habits on Google or Outlook calendars |
| Free plan | Trial only | Yes |
| Starting price | From $19/mo | From $10 |
| Learning curve | Medium | Medium |
| Platforms | Web, Windows, macOS, Linux, iOS, Android, Chrome extension | Web |
| Ideal for | Freelancers and solo professionals, Managers juggling tasks across many tools, Time-blocking practitioners | Knowledge workers protecting focus time, Managers with meeting-heavy calendars, Teams already using Asana, Jira or Todoist |
Feature comparison
| Akiflow | Reclaim.ai | |
|---|---|---|
| Tasks & projects | Limited | Limited |
| Docs / wiki | No | No |
| AI calendar auto-scheduling | Limited | Yes |
| Built-in AI assistant | Yes | Yes |
| Email client | No | No |
| Mobile apps | Yes | No |
| Team collaboration | Limited | Yes |
| Notable integrations | Gmail, Slack, Asana, Jira, Notion | Asana, Todoist, Jira, ClickUp, Slack |
IncludedLimited / higher plansNot available— Not confirmed
Security & enterprise
| Akiflow | Reclaim.ai | |
|---|---|---|
| Business / enterprise plan | Yes | Yes |
| SSO (SAML / OIDC) | — | Enterprise plan |
| SCIM user provisioning | — | Enterprise plan |
| SOC 2 | — | Type II |
| ISO 27001 | — | — |
| HIPAA (BAA available) | — | — |
| GDPR DPA | — | Yes |
| Data residency options | — | No |
| No training on your data | — | — |
| Audit logs | — | — |
| Admin controls | Teams plan | Enterprise plan |
| Deployment | Cloud | Cloud |
From each vendor's security documentation. "—" = not confirmed. What to ask vendors · Compare all tools
What each tool does
Akiflow
Akiflow is a task inbox and daily planner that pulls tasks from tools like Gmail, Slack, Asana, Jira and Notion into one list, which you then drag onto your calendar as time blocks. It includes an AI assistant, Aki, for natural-language capture, rescheduling and daily briefings. It is aimed mainly at individual professionals who plan their day around a calendar.
Key features- Universal inbox that imports tasks from connected apps
- Drag-and-drop time blocking on Google or Outlook calendars
- Aki AI assistant for natural-language task capture and rescheduling
- Keyboard-driven quick capture from anywhere on desktop
- Availability sharing and meeting scheduling links
- Daily planning and shutdown rituals
Reclaim.ai
Reclaim.ai is an AI scheduling layer that works on top of Google Calendar or Outlook, automatically blocking time for focus work, habits, tasks and breaks and moving those blocks as meetings change. It syncs tasks from tools like Asana, Todoist, Jira, ClickUp and Linear and offers smart meetings and scheduling links. It is owned by Dropbox and used by individuals and teams who want to keep their existing calendar and task apps.
Key features- Automatic focus time and habit scheduling
- Task time-blocking synced from task managers
- Smart Meetings that find the best recurring meeting slot
- Scheduling links with priority rules
- Calendar sync across multiple Google and Outlook accounts
- Slack status sync and buffer time between meetings
Pricing
Akiflow
No free plan (7-day trial, card required); $19/mo billed yearly, $34/mo monthly
Reclaim.ai
Free Lite plan; Starter from ~$10-12/seat/mo (annual vs monthly)
Prices last checked September 2026. Plans change often — confirm on each vendor's site.
Pros and cons
Akiflow
Strengths- Consolidates tasks from many apps into a single list
- Fast keyboard-first desktop app
- Desktop apps for Mac, Windows and Linux plus a Chrome extension
- Two-way calendar sync with Google Calendar and Outlook
- No free plan and the trial requires a card
- Mobile apps are less polished than the desktop app
- AI does not fully auto-plan your day the way Motion does
- Requires a Google or Microsoft account for calendar features
Not ideal for: Teams that need shared projects and docs, or anyone who wants AI to schedule the whole day automatically, should look at ClickUp, Notion or Motion instead.
Reclaim.ai
Strengths- Free Lite plan available
- Works inside your existing calendar rather than replacing it
- Syncs tasks from many popular task managers
- Syncs busy time across work and personal calendars
- No native mobile apps
- Not a task or project manager on its own
- Many interacting settings take time to configure
- Outlook support is newer than Google Calendar support
Not ideal for: Anyone who wants tasks, docs and scheduling in one app, or who plans mainly from a phone, should consider Motion or another all-in-one tool.
Integrations
Akiflow
Reclaim.ai
FAQ
What is the main difference between Akiflow and Reclaim.ai?
Akiflow is built for individuals who want one inbox for tasks from many apps plus manual time blocking; Reclaim.ai is built for protecting focus time and habits on Google or Outlook calendars. Key differences: Akiflow offers mobile apps.
Is Akiflow or Reclaim.ai cheaper?
Akiflow starts from $19/mo and Reclaim.ai starts from $10 (as of September 2026). On entry price, Reclaim.ai is cheaper — but compare what each plan includes, since limits differ. Always confirm current pricing on each vendor's site.
Do Akiflow and Reclaim.ai have free plans?
Reclaim.ai has a free plan, while Akiflow offers a free trial.
Which is easier to use, Akiflow or Reclaim.ai?
Both have a medium learning curve.
What are good alternatives to Akiflow and Reclaim.ai?
Other productivity tools worth comparing include ClickUp, monday.com and Motion.
