AI notetaker that records, transcribes, summarizes and searches meetings across Zoom, Meet and Teams.
Fathom vs Sonix
Features, pricing, strengths and trade-offs — and which one fits your situation.
The verdict
Summary
Fathom is best for individuals and sales teams who want unlimited free meeting recording with quick summaries, while Sonix is best for transcribing and translating uploaded recordings with pay-per-hour pricing. Only Fathom offers cRM sync. Only Sonix offers transcribe uploaded files. Fathom has a free plan, while Sonix offers a free trial.
Which should you choose?
Choose Fathom if…
- You need individuals and sales teams who want unlimited free meeting recording with quick summaries
- CRM sync matters to you
- You're one of: sales reps, customer success teams, freelancers and consultants
- You want a free plan (Sonix only has a trial)
Choose Sonix if…
- You need transcribing and translating uploaded recordings with pay-per-hour pricing
- Transcribe uploaded files matters to you
- You're one of: podcasters and video producers, researchers transcribing interviews, media and legal teams
- Pay-as-you-go option suits occasional users
At a glance
| Fathom | Sonix | |
|---|---|---|
| Best for | Individuals and sales teams who want unlimited free meeting recording with quick summaries | Transcribing and translating uploaded recordings with pay-per-hour pricing |
| Free plan | Yes | Trial only |
| Starting price | From $16/mo | From $10/hr |
| Learning curve | Low | Low |
| Platforms | Web, macOS, Windows, Chrome extension | Web, API |
| Ideal for | Sales reps, Customer success teams, Freelancers and consultants, Budget-conscious individuals | Podcasters and video producers, Researchers transcribing interviews, Media and legal teams, Developers needing a transcription API |
Feature comparison
| Fathom | Sonix | |
|---|---|---|
| Records without a bot joining | Beta, Mac only | Limited |
| Meeting platforms | Zoom, Meet, Teams, Slack Huddles | Imports from Zoom, Meet, Teams, Webex |
| Transcription languages | 38 languages | 54+ languages |
| CRM sync | Yes | No |
| Ask AI across meetings | Limited | Limited |
| Speaker identification | Yes | Yes |
| In-person / mobile recording | No | Web recorder only |
| Transcribe uploaded files | No | Yes |
| Translation | Limited | Yes |
IncludedLimited / higher plansNot available— Not confirmed
Security & enterprise
| Fathom | Sonix | |
|---|---|---|
| Business / enterprise plan | Yes | Yes |
| SSO (SAML / OIDC) | Team plans | Enterprise plan |
| SCIM user provisioning | Team plans | — |
| SOC 2 | Type II | Type II |
| ISO 27001 | — | Yes |
| HIPAA (BAA available) | Yes | BAA available |
| GDPR DPA | Yes | Yes |
| Data residency options | — | — |
| No training on your data | — | — |
| Audit logs | — | — |
| Admin controls | Yes | Yes |
| Deployment | Cloud | Cloud |
From each vendor's security documentation. "—" = not confirmed. What to ask vendors · Compare all tools
What each tool does
Fathom
Fathom is an AI notetaker that records Zoom, Google Meet and Microsoft Teams calls, then produces transcripts, summaries and action items shortly after the meeting ends. It offers a choice of a bot that joins the call or a bot-free desktop capture mode (beta, Mac). Paid tiers add team workspaces, coaching metrics and CRM field syncing.
Key features- Unlimited recordings and transcripts, including on the free plan
- AI summaries with 15+ meeting templates and action items
- Ask Fathom chat within a call, plus account-wide search (beta)
- Automatic HubSpot and Salesforce record updates on team plans
- Clips, highlights and playlists for sharing moments
- AI-drafted follow-up emails
Sonix
Sonix is an automated transcription service where you upload audio or video and receive a timestamped, speaker-labelled transcript you can edit in the browser. It supports transcription and translation in 50+ languages, subtitle generation and AI analysis such as summaries, chapters and sentiment. It does not send a bot to join live meetings.
Key features- Automated transcription in 54+ languages
- Machine translation into 54+ languages
- In-browser transcript editor with speaker labels and timestamps
- AI summaries, chapters and sentiment analysis
- Subtitle generation and burn-in
- API, webhooks and Zapier automation
Pricing
Fathom
Free plan (unlimited recordings); Premium $16/mo annual ($20 monthly); Team $15/user/mo annual
Sonix
30-min free trial; Pay-as-you-go $10/hr; Core subscription $25/mo
Prices last checked September 2026. Plans change often — confirm on each vendor's site.
Pros and cons
Fathom
Strengths- Free plan includes unlimited recordings and transcripts
- Summaries are delivered within about a minute of the call ending
- Choice between bot-based and bot-free capture
- Native CRM syncing for HubSpot and Salesforce
- Bot-free capture is in beta and Mac-only
- No dedicated mobile app for in-person meetings yet
- Cannot transcribe uploaded audio or video files
- Native summaries limited to seven languages; other languages rely on translation
Not ideal for: Teams that need to transcribe in-person conversations or pre-recorded files should look at a tool with a mobile app and file uploads.
Sonix
Strengths- Pay-as-you-go option suits occasional users
- Good editor for correcting and exporting transcripts
- Translation built into the same workflow
- Developer API and compliance options (SOC 2, HIPAA)
- No meeting bot to auto-join scheduled calls
- No dedicated mobile app
- No CRM integrations
- Per-hour transcription charges on top of subscriptions add up for heavy use
Not ideal for: Anyone who wants meetings recorded and summarized automatically without uploading files should use a meeting notetaker instead.
Integrations
Fathom
Sonix
FAQ
What is the main difference between Fathom and Sonix?
Fathom is built for individuals and sales teams who want unlimited free meeting recording with quick summaries; Sonix is built for transcribing and translating uploaded recordings with pay-per-hour pricing. Key differences: Fathom offers cRM sync; Sonix offers transcribe uploaded files.
Is Fathom or Sonix cheaper?
Fathom starts from $16/mo and Sonix starts from $10/hr (as of September 2026). On entry price, Sonix is cheaper — but compare what each plan includes, since limits differ. Always confirm current pricing on each vendor's site.
Do Fathom and Sonix have free plans?
Fathom has a free plan, while Sonix offers a free trial.
Which is easier to use, Fathom or Sonix?
Both have a low learning curve.
What are good alternatives to Fathom and Sonix?
Other meetings tools worth comparing include Fireflies.ai, Otter.ai and tl;dv.
