AI notetaker that records, transcribes, summarizes and searches meetings across Zoom, Meet and Teams.
Otter.ai vs Rev
Features, pricing, strengths and trade-offs — and which one fits your situation.
The verdict
Summary
Otter.ai is best for english-first live transcription for meetings, lectures and in-person conversations, while Rev is best for accuracy-critical transcripts with the option of human verification. Both Otter.ai and Rev offer a free plan, so you can try each before paying.
Which should you choose?
Choose Otter.ai if…
- You need english-first live transcription for meetings, lectures and in-person conversations
- You're one of: students and educators, journalists, sales and account teams
- Mature live transcript with editable speaker tags
Choose Rev if…
- You need accuracy-critical transcripts with the option of human verification
- You're one of: legal professionals, journalists and media teams, academic researchers
- Human transcription option in the same platform
At a glance
| Otter.ai | Rev | |
|---|---|---|
| Best for | English-first live transcription for meetings, lectures and in-person conversations | Accuracy-critical transcripts with the option of human verification |
| Free plan | Yes | Yes |
| Starting price | From $8.33/user/mo | From $14.99/mo |
| Learning curve | Low | Low |
| Platforms | Web, macOS, Windows, iOS, Android, Chrome extension | Web, iOS, Android, API |
| Ideal for | Students and educators, Journalists, Sales and account teams, English-speaking remote teams | Legal professionals, Journalists and media teams, Academic researchers, Businesses needing verified captions |
Feature comparison
| Otter.ai | Rev | |
|---|---|---|
| Records without a bot joining | Yes | — |
| Meeting platforms | Zoom, Meet, Teams | Zoom, Meet, Teams, Webex |
| Transcription languages | 6 languages | 37+ languages (paid plans) |
| CRM sync | Paid plans only | No |
| Ask AI across meetings | Yes | Yes |
| Speaker identification | Yes | Yes |
| In-person / mobile recording | Yes | Yes |
| Transcribe uploaded files | Yes | Yes |
| Translation | — | Yes |
IncludedLimited / higher plansNot available— Not confirmed
Security & enterprise
| Otter.ai | Rev | |
|---|---|---|
| Business / enterprise plan | Yes | Yes |
| SSO (SAML / OIDC) | Enterprise plan | Enterprise plan |
| SCIM user provisioning | Enterprise plan | — |
| SOC 2 | Type II | Type II |
| ISO 27001 | — | — |
| HIPAA (BAA available) | Enterprise plan | Enterprise plan (BAA) |
| GDPR DPA | — | Yes |
| Data residency options | — | — |
| No training on your data | De-identified data only | — |
| Audit logs | — | — |
| Admin controls | Enterprise plan | Enterprise plan |
| Deployment | Cloud | Cloud |
From each vendor's security documentation. "—" = not confirmed. What to ask vendors · Compare all tools
What each tool does
Otter.ai
Otter.ai transcribes meetings in real time through its OtterPilot bot on Zoom, Google Meet and Microsoft Teams, via a bot-free desktop app, or through its mobile apps for in-person conversations. It generates summaries and action items, and Otter AI Chat answers questions within and across meetings. Higher tiers add CRM syncing and admin controls.
Key features- Live transcription with speaker identification by name
- OtterPilot bot for Zoom, Meet and Teams
- Bot-free recording via Mac and Windows desktop app
- Otter AI Chat within and across meetings
- Salesforce and HubSpot note syncing
- Import of audio and video files
Rev
Rev combines AI transcription, an AI notetaker for Zoom, Google Meet, Microsoft Teams and Webex, and human-verified transcription and captioning services. Its AI tools summarize recordings and analyze multiple files together, and mobile apps capture in-person audio. It is widely used in legal, media and research work.
Key features- AI transcription in 37+ languages on paid plans
- Human-verified transcripts with 99%+ accuracy guarantee
- AI notetaker that joins Zoom, Meet, Teams and Webex
- Multi-file AI insights and custom prompts
- Side-by-side foreign language translation
- iOS and Android recording apps
Pricing
Otter.ai
Free Basic plan (300 min/mo); Pro $8.33/user/mo annual ($16.99 monthly)
Rev
Free plan: yes (limited AI minutes). Paid AI plans from ~$14.99/mo; human transcription per minute
Prices last checked September 2026. Plans change often — confirm on each vendor's site.
Pros and cons
Otter.ai
Strengths- Mature live transcript with editable speaker tags
- Works for online meetings, in-person recordings and imports
- Mobile apps suited to lectures and interviews
- Cross-meeting AI chat included on paid plans
- Transcribes only six languages
- Free plan limits file imports to three in total
- AI Chat queries are capped per month on lower tiers
- No built-in translation of transcripts
Not ideal for: Teams that hold meetings in languages beyond English, Spanish, French, German, Japanese or Chinese should choose a tool with wider language support.
Rev
Strengths- Human transcription option in the same platform
- Legal-formatted transcripts and legal integrations
- Compliance options including HIPAA, CJIS and SOC 2
- Developer API available
- Free plan transcribes English only
- Human transcription is billed per minute on top of plans
- No CRM integrations for sales teams
- Language coverage depends on plan tier
Not ideal for: Sales teams wanting CRM syncing and deal-focused call analytics should choose a sales-oriented meeting assistant.
Integrations
Otter.ai
Rev
FAQ
What is the main difference between Otter.ai and Rev?
Otter.ai is built for english-first live transcription for meetings, lectures and in-person conversations; Rev is built for accuracy-critical transcripts with the option of human verification.
Is Otter.ai or Rev cheaper?
Otter.ai starts from $8.33/user/mo and Rev starts from $14.99/mo (as of September 2026). On entry price, Otter.ai is cheaper — but compare what each plan includes, since limits differ. Always confirm current pricing on each vendor's site.
Do Otter.ai and Rev have free plans?
Both Otter.ai and Rev offer a free plan, so you can try each before paying.
Which is easier to use, Otter.ai or Rev?
Both have a low learning curve.
What are good alternatives to Otter.ai and Rev?
Other meetings tools worth comparing include Fireflies.ai, Fathom and tl;dv.
